Administrative/Office Support

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Client Service Associate in Bangor, ME
Description
BASS is seeking a dedicated, professional Client Service Advocate for our client, a local investment advisory firm. In this Direct Hire role, you will be the welcoming face of the office and an essential part of the client experience, supporting both clients and advisors with professionalism and care.

The typical schedule is Monday thru Friday, 8:30am-5:00pm (37.5 hours per week). Pay is $20-25 per hour, depending on experience; our client also offers a competitive benefits package!

Tasks to include:
-Serving as the first point of contact for clients in-person, over the phone, and through email.
-Providing administrative support for advisors and assisting with client and team meetings.
-Managing document organization, including scanning, filing, and form completion.
-Oversight of office supplies and conference space.
-Special projects, as needed.
Requirements
-Previous Administrative experience; Financial experience a plus yet not required
-Bachelors degree preferred
-Warm, welcoming personality; strong communication skills, both verbal and written
-High attention to detail, good math skills, and comfortable working with numbers
-Proficient with Microsoft Office programs, especially Excel, and comfort level learning other computer programs
-Must meet background and credit check requirements

Email your resume to [email protected] today to apply!
Contact
Chris Avery
[email protected]
Phone
207-217-6580
Front Desk Administrator in Waterville, ME
Description
We are seeking a professional and reliable Front Desk Administrator to join our client’s busy legal office. The ideal candidate will be the welcoming face of their firm, ensuring clients feel at ease while managing essential administrative tasks. The typical schedule is Monday thru Friday, 8:30am-5:00pm. Dress code is business casual. Starting pay is $20-$22 per hour.

Key Responsibilities:
• Answer and direct phone calls promptly and courteously
• Perform typing and data entry tasks with accuracy
• Prepare documents using word processing skills
• Create/maintain physical files
• Provide administrative support as needed

This is an excellent opportunity to become a valued part of a respected team!
Requirements
• Proven experience in a reception or front desk role.
• Working knowledge of MS Word and Adobe for PDF files
• Legal experience ideal, but not required
• Strong communication and organizational skills
• A positive attitude and ability to handle multiple tasks efficiently while maintaining confidentiality
• Two employment references
• High School Diploma or equivalent
• Mature work ethic
Contact
Dawn True
[email protected]
Front Desk Receptionist - Eyecare in Bangor, ME
Description
BASS is seeking candidates for a Front Office Administrative position for our eyecare client. Your welcoming personality will work perfect when you are greeting patients, answering phones and working with an amazing staff. This position offers opportunity for growth with our client! Full-time, $16 per hour.

Some other duties will be:
-Schedule appointments and do reminders
-Responsible for maintaining efficient patient flow
-Inputting charges and payments; verify insurance
-Keeping reception area and patient bathroom neat and orderly
Requirements
You bring:
-Data entry and computer skills
-Knowledge of Crystal Practice Management software is a plus
-Great time management skills
-Provide outstanding customer service to patients, vendors, and co-workers
-Requirement: Willing to obtain entry level certification after 6 months of employment

Mon-Fri, 8 am to 5 pm (one day per week 10 am to 7 pm) and every 2nd or 3rd Sat, 9 am to 4 pm. This position is a Contract to Hire and our client offers great benefits when you go permanent (includes an employee discount!). Email your resume today!
Contact
Chris Avery
[email protected]
Phone
207-217-6580