2386 North Belfast AvenueAugusta, ME 04330207.620.STAF (7823)

Administrative/Office Support

You are currently viewing jobs in the Administrative/Office Support category. For more information on any of the services or job listings shown on our site, please contact us and we'll be happy to answer any questions you may have.

A/R Billing Specialist in Ellsworth, ME 04605
BASS is seeking an A/R Billing Specialist for our client, a chiropractic office. Some of the main tasks you will be doing: billing, perform month-end processing, reconcile all insurance claims accurately and in a timely manner, verify patients insurance information, work receivables-collections, receive and post payments, and handling patient questions regarding their accounts. May assist reception when needed.

This is a full-time position and it's hours are scheduled between 8 am to 5:30 pm Mon-Thur. and 8 to 2:30 pm on Friday.

Our client has offices in both Ellsworth and Bangor; initial training is done in the Bangor office and our client prefers candidates that would be available to work in Bangor on occasion too, if needed.

Pay: $15 to $18 per hour, depending on experience
Experience in accounts receivables.
Medical billing experience a plus.
Must have good computer skills, accurate data entry skills, high attention to detail, and be a team player.
Must maintain patient confidentiality and rights.
Minimum HS Diploma or equivalent.

Apply today for this Contract to Permanent Hire position!
Nettie Kilby; Chris Avery
Administrative Support Specialist in Bangor, ME 04401
Seeking qualified candidates for the Administrative Support Specialist position, where you will be part of our client's dynamic team of financial professionals. As part of the operations support team, you will be utilizing your friendly professionalism by fielding client inquiries, processing detailed client paperwork and providing administrative support.

Tasks to include:
-Processing client paperwork- for both routine and complex financial transactions
-Providing administrative support to the team, including phone coverage, file management, document preparation and task fulfillment
-Your positive customer service skills
-Assisting with general bookkeeping duties as assigned
-Preparing receipts for checks received in person/in the mail and entering the remote check deposit
You bring:
~1-3 years Administrative experience - (Financial experience a plus)
~Exceptional customer services skills and a high attention to detail and accuracy
~Ability to prioritize tasks with a emphasis on time management
~Ability to work independently in a fast-paced environment
~Effective written & oral communication skills
~Proficient with Microsoft Office Suite (Word, Excel, Outlook)
~Knowledge/experience of QuickBooks a plus
~Associates Degree (AA) or 2 year equivalent from college, OR knowledge typically gained through experience providing CS in a financial services or other professional office. (Combination of education and experience)

This full-time, Monday thru Friday position, offers a full benefit package. Send your resume to jobs@bangorareastaffing.com today for this contract to permanent position with our Bangor area client.
Nettie Kilby; Chris Avery
Dental Administrative in Bangor, ME 04401
BASS is seeking experienced Administrative candidates for our client, a local dentist’s office. If you have a cheerful, welcoming personality then this may be the job for you! Great schedule too! This Contract to Hire position is typically 30-40 hours per week, Tuesday thru Friday, 7am-4pm. Availability for once-per-month Saturday work is necessary. Some of your duties will include:

-Checking patients in and out
-Answering phones
-Scheduling appointments
-Reviewing patient accounts; maintain records of insurance payments
-Verify treatment plans and discuss payment plans as needed
-Other administrative and clerical duties
-Previous administrative experience required, dental office experience a plus
-Associate degree preferred
-Experience with MS Word and Excel
-Excellent interpersonal skills and welcoming personality
-Strong attention to detail and a high level of accuracy
-Computer savvy

Email your cover letter and resume today to be considered!
Nettie Kilby; Chris Avery
Dispatcher in Belfast, Rockland & Bath
Full-time, Contract to Hire! Monday through Friday, 8 - 4:30, with some on-call hours needed. Offering a $1,000.00 sign-on bonus!

Position will efficiently assign trips to drivers and sub-contractor companies, while maintaining excellent customer service and a positive attitude.

Assist with Driver recruitment
Perform client intake and maintain client data, including data entry
Maintain driver information in database
Process pre-ride trip sheets
Coordinate vehicle availability
Assign trips as they come in to transportation providers, using availability and most efficient
Daily follow up via phone with providers, ensuring they can provide the scheduled trips for the following day
Provide drivers with assistance and instruction during transport; provide input into driver eval's and disciplinary actions
Assist in handling accidents, incidents and vehicle break downs
Assist with post-ride processing
Review trip data accuracy; analyze cost effectiveness for rides and routes
Maintain relationship with DHHS and other referring agencies
Run errands - banking, mail, etc., and light housekeeping
Remain up to date on pertinent State and Federal regulations; participate in required trainings, meetings and prof'l development; prior related experience ideal; two good employment references; high school diploma or equivalent
Office Manager in Ellsworth, ME 04605
Seeking experienced candidates for a Business Function Administrator opportunity with our client in the greater Ellsworth area. Enjoy the variety of client/vendor interaction, administrative management, and more in this thriving apparel business.

In this central role, you play a crucial, visible, and central role in the operation of the company. You will be someone who sees and coordinates resources, challenges, and opportunities and sequences them in the most efficient and advantageous order. This person should inspire trust and respect from every member of the company and clients.

Some of the essential job duties:

-Ensure all communication, both written and verbal, is courteous, clear, and accurate.
-Verify customer care activities, problem resolution actions, and communication concerns.
-Monitors and verifies customer service calls and phone orders have been processed.
-Collects, validates, and files sales reporting weekly.
-Assist as needed with packing, shipping & receiving.
-A/P - Evaluates and prepare bills/invoices for payment.
-A/R - Evaluates and prepare client invoices for collection.
-Process both postal and electronic mail, then sorting, redirecting, or acting upon.
-Filing, evaluating, and collating information to ensure organization of important information.
-Assist in the effectiveness and operational flow of the company.
-Assist COO with budgets, supervising staff as well as hiring, scheduling, assigning work, and other HR duties.

Pay: $26 per hour, plus benefits
Qualifications needed:

-Prior office administrator experience.
-Fine problem solving and resolution skills.
-An undergraduate degree or an equivalent amount of business experience with a verifiable track record of strong performance.
-Solid experience working within an operations team environment is essential.
-Good collaboration skills and a calm, positive approach in all interactions.
-Excellent computer skills.
-Candidates must possess a valid driver's license and have reliable transportation. An ability to participate in some domestic and international business travel is preferred.
-Veterans encouraged to apply.
-Must be able to meet background check requirements.

Email your cover letter and resume today for this fantastic Direct Hire opportunity!!
Nettie Kilby; Chris Avery
Part-time Office Asst. in Augusta, ME
Tuesday through Thursday, 6 hours/day. Position will entail filing, scheduling meetings, creating Doodle polls, tracking tasks, and other general clerical duties. Working knowledge of MS Word & Excel is needed. Great way to supplement your income working for a local non-profit organization. Apply today!
Two good employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent
Pension Associate in Augusta, ME
Full-time, Contract to Hire! Excellent benefit package offered upon hire! Monday through Friday, 8 - 5 with some flexibility offered. This is an entry-level position requiring a high-attention to detail and strong customer relations. Tasks will entail:

Research and application of associated laws, rules, policies and user guides.
Process, document and determine record and work product accuracy.
Research and determine accuracy of membership and retirement eligibility; calculate member contribution and earned interest amounts; compile member service records to calculate creditable service.
Answer inquiries via phone, video conference, in writing, in person and/or group meetings.
Assist with member and employer meetings and presentations, to include answering answering questions and assisting with forms completion.
Other tasks as assigned.

The right candidate will have 4+ years of self-directed work experience demonstrating excellent customer service, research/analysis, computer skills and the ability to work independently.

This is a CAREER opportunity; send your resume for consideration today!
Two good employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent; Working knowledge of MS Office
Receptionist in Auburn, ME
Full-time, Contract to Hire opportunity! Position entails answering the phone in a pleasant and professional manner, transferring calls and greeting walk-in traffic. Will also include assisting with administrative tasks, client maintenance and reporting. Great entry-level opportunity; get your foot in the door of this respected and long-standing company! The successful candidate will possess a pleasant and professional phone presence, be familiar with MS Office, have a strong attention to detail and a willingness to learn! Don't wait, apply today!
Pay - $18 - $20/hr.
Two good employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent
Receptionist/Scheduler in Ellsworth, ME 04605
Seeking candidates with friendly customer service skills for this Receptionist/Scheduler opportunity for our Ellsworth client. No weekends! Great Monday thru Friday schedule with Fridays early out at 2:30 pm. Candidate must be willing to train initially in our client's Bangor office. $15.00 - $18.00 per hour
All you need to bring is: Friendly people skills, ability to work in a fast paced work environment, quick/accurate data entry, and good computer skills and our client will train! Have Reception/Client Scheduling experience, even better!! Once evaluation period requirements are met, they offer access to their services, paid time off and more.

Email your resume today!

Must have minimum High school or equivalent and two good work references.
Nettie Kilby - Chris Avery