Description
Seeking experienced Executive Assistant candidates! Exciting opportunity to put your executive administrative skills to the test and get your foot in the door with our client, an area academic setting. This position is to help out temporarily yet if you prove to be a great fit, you will be considered for the permanent position. Great pay, $25-$28 an hour.
As the Executive Assistant, you will play a critical role in facilitating the smooth functioning and administrative operations of the offices of General Counsel and VP.
This role is perfect for a detail-oriented, relational, and organized professional who thrives in a dynamic, fast-paced environment requiring exceptional professionalism and discretion, multitasking skills, and a proactive approach to time and project management.
Some key essential functions and responsibilities to include:
• Provide executive level administrative support by monitoring and managing calendars and time commitments, coordinating travel arrangements, gathering, creating and analyzing data and information for use in presentations, materials, data files, or related projects.
• Monitor, screen, and respond to confidential and sensitive communications and correspondence while triaging and managing the coordination of any resulting consultations, meetings, events, and initiatives associated with these communications.
• Ensure that the financial and operational aspects of the offices are running efficiently, including tracking budget expenditures, preparing purchase requisitions and supply orders, generating and processing expense reports, and reconciling credit card transactions.
• Provide administrative and logistical support for various committees, including coordinating participant schedules, making travel and meal arrangements, preparing agendas and itineraries.
• Set up, organize, assemble, track, and maintain a wide variety of data, files and resources in support of the respective operations and projects of the Offices.
Requirements
• Associate’s degree or equivalent combination of education and experience, bachelor's degree strongly preferred.
• Minimum of five to seven (5-7) years of relative administrative or operational support experience. Education administration or non-profit experience preferred.
• Legal/Law preferred, NOT required with a willingness to learn.
• Demonstrated ability to anticipate project needs, independently discern work priorities and problem solve, and meet tight deadlines with minimal supervision.
• Sound writing, detail-orientation, and time management skills.
• Exceptional computer skills, including Microsoft Office and Adobe platforms. Google Education Suite experience preferred.
• Ability to function effectively under pressure
• Proven experience in budget monitoring and analyzing, records and filing management, and adherence to administrative policies and procedures.
• Ability to travel periodically throughout the year.
• Intuitive mindset, creative aptitude, and effective use of discretion and independent judgment;
• Results/action-oriented work style; strong strategic, analytical, planning and problem-solving skills;
• Valid driver’s license required and must meet background requirements.
Email your resume today to be considered for this excellent career opportunity.
Phone
207-620-7823